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Understanding PEPPOL: Automated e-invoicing

Send electronic invoices via the PEPPOL network using Maventa and UBL 2.1 XML.

What is PEPPOL?

PEPPOL (Pan-European Public Procurement Online) is a framework for electronic document exchange, primarily used for e-invoicing. It lets you send invoices directly from OutSmart to your customer's accounting system — no PDF attachments or manual data entry required.

How OutSmart implements PEPPOL

OutSmart connects to the PEPPOL network through the Maventa integration. When you send a PEPPOL invoice, OutSmart generates a UBL 2.1 XML document and routes it through Maventa to the recipient's access point.

Country-specific identifiers

Each country uses a different identifier scheme to locate the recipient on the PEPPOL network:

  • Netherlands (NL): KVK (Chamber of Commerce number)
  • Belgium (BE): Enterprise Number
  • Germany (DE): VAT number
  • France (FR): VAT number
  • Spain (ES): VAT number

OutSmart supports over 20 country identifier types and uses smart address resolution to find the correct PEPPOL endpoint for your customer.

What documents are supported?

  • Invoices — fully supported via PEPPOL.
  • Credit notes — supported.
  • Quotations — not supported via PEPPOL. Quotations are sent as PDF attachments via email.

Getting started with PEPPOL

  1. Contact OutSmart support to enable the Maventa integration.
  2. Configure your company's PEPPOL identifier (e.g. KVK number for NL).
  3. Add your customer's PEPPOL identifier to their relation record.
  4. When sending an invoice, OutSmart will automatically route it via PEPPOL if both parties are registered.

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