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[PU-021] Invoicing

# [PU-021] Invoicing

What is it?

Invoicing after job completion takes days and mistakes cost money. The Invoicing Power-Up lets you generate and send invoices directly from completed work orders — with all labor, parts, and materials already filled in. No more re-entering data or forgetting to bill for something. From job done to invoice sent in minutes.

How it Helps Your Business

  • Field Techs: Their logged hours and used materials automatically appear on the invoice — no extra work needed from them.
  • Office Staff: Generate invoices with one click from completed work orders. All line items are pre-filled, so there's minimal manual entry.
  • Managers: Get paid faster with same-day invoicing and track outstanding payments to keep cash flow healthy.
  • Customers: Receive clear, detailed invoices that break down exactly what was done, what parts were used, and what it costs.

Essential Details

Key Capabilities

  • Generate invoices directly from completed work orders with pre-filled line items
  • Automatic inclusion of labor hours, parts, and materials
  • Professional PDF invoice generation with your company branding
  • Send invoices via email directly from Out-Smart
  • Payment tracking to see which invoices are paid, pending, or overdue

Getting Started

To enable Invoicing, go to Settings → Marketplace in your Out-Smart back office. Find the Invoicing Power-Up and click Activate. Set up your invoice templates, numbering, and email settings to get started. For online payments, consider also enabling the Mollie Power-Up.

Related Features

  • [Quotations](quotations.md) — The natural start of your quote-to-invoice pipeline
  • [Contracts](contracts.md) — Bill recurring contract work automatically
  • [Mollie](mollie.md) — Let customers pay invoices online with popular payment methods