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How to activate your account and set up company details

Set up your company profile, upload your logo and configure regional settings.

Welcome to OutSmart

Congratulations on choosing OutSmart for your field service management. This guide walks you through account activation and initial company setup so you can start scheduling work orders in minutes.

Step 1 — Activate your account

  1. Open the activation email you received from OutSmart and click Activate Account.
  2. Create a secure password and confirm it.
  3. You will be redirected to the BackOffice dashboard.

Step 2 — Enter your company details

  1. Navigate to Settings > Company.
  2. Fill in your company name, address, VAT number and Chamber of Commerce (KVK) number.
  3. Set the correct timezone and preferred language for the interface.
  4. Click Save.

Step 3 — Upload your company logo

Your logo appears on PDF quotations, invoices and work orders.

  1. Go to Settings > Company > Logo.
  2. Upload a PNG or JPG file. We recommend a minimum of 300 dpi to keep the image sharp on printed documents.
  3. If the logo looks blurry on generated PDFs, replace it with a higher-resolution version.

Step 4 — Review timezone and language

OutSmart uses the timezone setting to display all dates and times consistently. Make sure this matches the region where the majority of your field work takes place.

What next?

Once your company details are saved, the next step is to buy licences and add your first employee.

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