How to Add Employees

Introduction

In OutSmart it is possible to purchase day passes for flex employees. These can be used for people who do the occasional job for the company and for example the hours need to be registered. This is financially interesting for people who only do around one job a month. After this the full license is a better choice.

Step-by-Step Guide

Order day passes

Step 1: Log into the OutSmart BackOffice account.

Step 2: Navigate to the license manager option through the person icon in the top right corner.

Step 3: Click on the order button and add day passes.

Step 4: Complete the order process and the day passes will be added immediately to the account.

Add a Flex employee

Step 1: Log into the OutSmart BackOffice account.

Step 2: Click on the settings option on the bottom left of the side menu.

Step 3: Search for the Employees option and click on the option itself.

Step 4: Click on the second option on the top right called Flex employees.

Step 5: Click on the add button.

Step 6: To create a Flex employee the following information is mandatory:

First name
Last name
Employee number
Role(can be found on the right side of the screen)
User name(can be found on the right side of the screen)
Login options(can be found on the right side of the screen)

A Flex employee must be set as active. This option is already automatically filled when creating a new flex employee.

Click the save button in the top right corner and a new timesheet employee has been created.

A day pass will be used for every order the Flex employee receives. For work orders on the same day only one day pass will be deducted.